Privacy Policy — CSism HRMS

Last Updated: 01 January 2026

CSism HRMS (“the Application”) is developed and managed by CSism Technologies (“we”, “our”, “us”). This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our HRMS mobile application available on Android and iOS devices.

By using the Application, you agree to the terms of this Privacy Policy.

1. Information We Collect

• Profile Photo (if uploaded)
• QR Attendance Records
• Check-in & Check-out time
• Outdoor visit details
• Visitor form entries
• Device ID info
• Photos uploaded during outdoor work

2. Location Information

Location is collected only for attendance verification, outdoor duty logging and preventing fraudulent check-ins. It is captured only when:

• Scanning QR code
• Submitting outdoor login
• Submitting visit form with photo

3. How We Use Your Data

• Attendance management
• Outdoor duty logging
• Visitor management
• HR operations
• Security & fraud prevention
• System performance improvement

We do not sell or share data with third-party advertisers.

4. Data Security

We use secure servers, encryption and access controls to protect your data. However, no system is 100% secure. We take all reasonable measures to safeguard it.

5. Data Sharing

Data may be shared internally with:

• HR Department
• Management
• System Administrators

and only when required by law.

6. Notifications

The app may send HR notifications such as attendance alerts, notices, holidays and company updates.

7. Data Retention

Data is retained according to company HR policy and legal requirements.

8. User Rights

Users may request access or correction of their personal data through HR.

9. Children’s Privacy

This application is not intended for children under 16.

10. Policy Updates

We may update this Privacy Policy when necessary.

11. Contact Us

CSism Technologies
Email: csismdeveloper@gmail.com AlternateEmail: info@csismtechnologies.com
(Replace with your official contact details)

If you have any questions regarding data usage or privacy, please contact your HR department or our support team.